Privacy Policy statement and consent to personal data processing

Pursuant to EU Regulation 2016/679 (GDPR) Vapitaly srl must provide information relating to the collection and the use of your Personal Data. It is therefore specified that:
The Data Controller is Vapitaly srl, with registered offices located at Loc. Le Cocche 14 – 37010 Affi (VR) – Italy, which you may reach via email at: info@vapitaly.com.
Vapitaly srl is not compelled to designate the Data Protection Officer pursuant to art. 37 of GDPR.
Purposes. Data processing will be carried out by Vapitaly srl while organizing one specific event, for the purpose of:

  • Realizing the activities needed for the registration and participation of the Data subject at the event and all the next exhibitions. Data processing to this purpose is mandatory and necessary: failing to provide your personal data will entail the impossibility to issue your entrance ticket (art. 6, paragraph 1, item b) of GDPR).
  • Sending any communication and information regarding the event. Data processing to this purpose is mandatory and necessary: failing to provide your personal data will entail the impossibility to issue your entrance ticket (art. 6, paragraph 1, item b) of GDPR).
  • Newsletter. Data processing to this purpose is optional, it requires the consent of the Data subject, but it is necessary for obtaining the free entrance ticket.
  • Sharing photographs or videos shot during the event for educational and promotional purposes. Data processing to this purpose is optional, it requires the consent of the Data subject, but it is necessary to have access to the event, not being possible to select the public based on preferences.

Categories of Personal data: personal data, contact data (email/mail address, phone number), images and videos.
Data processing: data will be processed both in digital and printed format as well as online, in the frame of the applicable law. All data will be stored in specific databases: access to these digital archives will only be allowed to the designate Data Processors/individuals in charge to their respective authorization profiles.
The Data subject’s rights are detailed in art. 15 and following of the GDPR. You have the right to access your data in order to know if your personal data are being processed, right to rectify and to object to the processing of your data, right to data portability and to data deletion by sending your request to the Data controller at info@vapitaly.com. You may exercise your right to erasure for any images portraying your figure published on websites, trade magazines and any other communication tool as described in this statement by sending us a specific request.
Data processing duration: it is related to the promotional program. Once this is over, your data may be kept in our databases in the aim of communicating other events, for statistical or historical purposes, or erased.
Vapitaly srl avails itself of internal and external parties for data management and processing. The external parties are appointed Data Protection Officers and they guarantee security and privacy.
Your data may be transferred to non-EU countries offering legal warranties as per art.45 and 46 of GDPR.
By proceeding in the registration, you grant your free and informed consent to your Personal data processing.
Pursuant to Italian Royal Decree-Law n. 633/1941 (relating to right of personal portrayal) and, in any case, for all legal intents and purposes, not having granted to anyone the exclusive right to the use of your name and/or image and being therefore entitled to make free arrangements to this purpose

I HEREBY AUTHORIZE

Vapitaly srl to use any video/photographic material portraying myself in any promotional, educational and/or advertising tool: websites, printed communication tools and TV/cinema broadcasts, objecting to the use of this material in any occasion which may cause prejudice to decency and to my personal dignity.
Furthermore, I consent that my data are communicated to third parties, Vapitaly srl’s partners, with the aim of promoting the events in trade magazines.
I also declare that no fee is requested for the abovementioned service and the distribution of the advertising material.